DATA · CONTROLLED DOCUMENT
AE-SOP-0220 — Universal Marine Registry Curation
To maintain the Universal Marine Registry as the League's single source of truth, with correct reality-class assignment on every record. The procedure guarantees that mythic or anomalous claims are never elevated without hard evidence, that Restricted records route through Admiralty before any field is populated, and that no paid-for image asset is ever overwritten — only archived and superseded.
ActiveDataRev B
Doc Control AE-SOP-0220Revision BEffective 2090-02-22Next Review 2091-02-22Owner Marine ScienceApprover Legal & EthicsStatus ActiveClass RESTRICTED // TIDEWATER-EYES-ONLY
1. Purpose
To maintain the Universal Marine Registry as the League's single source of truth, with correct reality-class assignment on every record. The procedure guarantees that mythic or anomalous claims are never elevated without hard evidence, that Restricted records route through Admiralty before any field is populated, and that no paid-for image asset is ever overwritten — only archived and superseded.
2. Scope
All registry records and their reality-class assignment.
- In scope: Record creation, reality-class assignment, image-direction prompts, Restricted routing, and asset supersession.
- Out of scope: Physical handling of Restricted specimens, which follows AE-SOP-0204; intake records for live accessions, which follow AE-SOP-0101.
3. Definitions
| Term | Definition |
|---|
| Reality Class | The evidentiary status of a record: Verified, Unverified, or Restricted. |
| Verified | A record backed by hard, reproducible evidence sufficient for public attribution. |
| Unverified | A mythic, anomalous, or single-source finding held pending hard evidence. |
| Image-Direction Prompt | The attached creative brief that drives the imaging program's asset generation for a record. |
| Supersession | Archiving an existing asset and issuing a new version, never overwriting in place. |
4. Responsibilities
| Role | Responsibility |
|---|
| Marine Science (Owner) | Owns the registry; assigns and audits reality class; signs Verified promotions. |
| Registry Curator | Creates and maintains records, attaches image-direction prompts, and manages supersession. |
| Fleet Admiralty | Authorises any Restricted record before its fields are populated. |
| NEREID | Flags single-source or anomalous claims for class review and prevents overwrite of archived assets. |
5. Reality-Class Assignment Criteria
| Reality Class | Evidence Required | Visibility | Routing |
|---|
| Verified | ≥ 2 independent corroborated sources | Public / GreenSky arm | Marine Science sign-off |
| Unverified | Single or anecdotal source | Internal only | Curator, held pending evidence |
| Restricted | Admiralty-controlled | Restricted clearance | Admiralty before any field |
| Superseded asset | New version issued | Archive retained | Never overwrite in place |
Note. When in doubt, hold at Unverified; a record is never promoted to Verified on a single source, and a Restricted record is never populated before Admiralty routing.
6. Materials & Equipment
- Registry database with reality-class field enforcement
- Source-corroboration log per record
- Image-direction prompt template
- Archive store for superseded assets
- Admiralty routing queue for Restricted records
- Audit trail of all class changes
7. Procedure
7.1 Classification
- Assign reality class on evidence: Verified, Unverified, or Restricted.
- Hold any mythic or anomalous finding at Unverified until hard evidence exists.
- Route Restricted records through Admiralty before any field is populated.
7.2 Curation
- Attach an image-direction prompt to every record for the imaging program.
- Record the corroborating sources behind each Verified promotion.
- Maintain the audit trail for every class change.
7.3 Asset Management
- Never overwrite a generated image asset — archive and supersede.
- Issue superseded assets as new versions with the prior retained.
- Confirm archive retention before any supersession is finalised.
8. Records
- Registry record with reality-class and source log (retained permanently)
- Class-change audit trail
- Image-direction prompts per record
- Restricted routing approvals
- Superseded-asset archive index
9. References
10. Revision History
| Rev | Date | Author | Summary |
|---|
| A | 2089-01-15 | Marine Science | Initial issue; three-class reality model and Restricted routing established. |
| B | 2090-02-22 | Marine Science | Added image-direction prompts and no-overwrite supersession discipline. |